Article I: Name

The name of this organization shall be the Association of Civil Engineering Students’ of AUST (ACES), Dhaka, Bangladesh.

Article II: Purpose

The purpose of this organization shall be to:

Section 1

Contribute to the overall functioning of the Department.

Section 2

Encourage participation in cultural, organizational, community, social and religious activities.

Section 3

Promote student-faculty collaboration.

Section 4

Identify and cultivate leadership abilities of individual students.

Section 5

Encourage a sense of loyalty of all students to each other and to the department.

Article III: Membership

All students entering the Department of Civil Engineering of AUST must be members of this organization.

Article IV: Student Council

Section 1

The Student Council shall consist of:

A. The officers of the Governing Committee and Extended Committee of this Student Organization and the Faculty Member, the Chairmen of this Student Organization.

Section 2

Attendance at Student Council meetings is required for all members. A substitute must be appointed if absence is unavoidable by a committee Chairmen.

Section 3

The Student Council shall meet at least once every Fall and Spring semester. Special meetings may be called at the discretion of the president and are mandatory.

Section 4

The purpose of the Student Council shall be to:

A. Guide the Student Organization in the attainment of its purpose.

B. Authorize all monetary disbursements and sanction the collection of funds by students, from students and other people.

C. Direct, control and transact the business of this organization between meetings and report on such transactions at the next meeting of the organization.

D. Have the power to fill vacancies in any office except the office of the president or vice-president.

E. Appoint special committees for the purpose of carrying out a special project or function.

F. Approve amendments to the by-laws.

Article V: Officers-Qualifications and Duties

Section 1

The officers of this organization shall consist of:

A. President

B. Vice-President (VP)

C. General Secretary (GS)

D. Additional Secretary (AS)

E. Joint Secretary (Cultural) (JS1)

F. Joint Secretary (Sports) (JS2)

G. General Manager (GM)

H. Accounts Manager (AM)

I. Coordinator 1 (C1)

Section 2

The terms of each office generally shall be for six month.

Section 3

A. One faculty member shall be chosen as Chairmen of this Student Organization. The Chairmen will represent the faculty in all affairs pertaining to the Student Organization.

B. Duties of the Chairmen to the Student Organization.

1. Attend all meetings of the Student Council.

2. Function as supervisor for projects and social functions.

3. Cooperate with individual faculty committee advisors, to see that committee functions are carried out.

4. Prepare a list of student activities and functions, and distribute it to all faculty members at the Faculty Organization’s regular meeting.

5. Review minutes of the Student Council and Student Organization meetings.

6. Assist with collection of funds and keep a permanent record of expenses and receipts.

7. Prepare the annual budget and post a copy on the Student Organization bulletin board.

Section 4

To be eligible for office, a student must have the following qualities:

A. Leadership

B. Ability to accept and delegate responsibility

C. Congenial personality

D. Ability to speak in public

E. Spirit of cooperation

F. Regularity in attendance

Section 5

        A. The President shall:

1. Preside at all meetings of the Student Organization and Student Council.

2. Exercise general supervision over all interests under the control of this organization.

3. Represent the student body when occasion demands.

4. Serve as an ex-officio member of all committees.

5. Have no vote, except in the case of a tie, for the election of officers.

6. Initiate measures to replace officers and committee members in case of vacancy.

7. Orient first year students to the Student Council and Student Organization.

8. Act as parliamentarian at all Student Organization and Council meetings.

B. The Vice-President shall:

1. Assume the duties of the president when absent, or in the event the office of president becomes vacant. In this instance, all powers shall be vested in the vice-president.

2. Cooperate with the president and advise in the preparation of the agenda for all Student Council and Student Organization meetings.

3. Serve as an ex-officio member of all committees.

4. Post notices concerning the time and place of Student Council and Organization meetings.

C. The General Secretary shall:

1. Record minutes of all Student Council and Student Organization meetings.

2. Act as president in the absence of the president and the vice-president.

3. Deposit all funds in accounts.

4. Report the financial standing of the Organization at the Student Council and Student Organization meetings.

5. Assume the duties of a corresponding general secretary.

        D. The Additional Secretary shall:

1. Act as a secretary in the absence of the secretary.

2. Distribute duties to other officers and members for a function and any occasion.

3. Assume the duties of a corresponding additional secretary.

E. The Other officers and members shall:

1. Attend all meetings of the Student Council or appoint a representative to attend incase of absence.

2. Bring suggestions from the respective classes to the Student Council.

3. Convey information from the Student Council to respective classes.

4. The student representatives may submit written reports.

5. The other officers will be on duty as per decision of Student Council.

Article VI: Nominations and Elections

Section 1

Election for the offices of President, Vice-President, General Secretary and Additional Secretary shall be held by a open voting procedure, once in a semester. Results shall be announced following elections. The Chairmen will facilitate the nominations and elections with the help of last semester President and Vice-President.

Section 2

Nomination paper and election must be held within 2^nd week of a running semester.

Section 3

Election for other officers will be held after electing representative from all classes.

Section 4

A majority of those votes cast shall be necessary for election to office. In case of a tie, another vote shall be held. Only students present at the Nomination/Election meeting can vote.

Section 5

Each class shall elect its own representatives with the election procedure concerned by Chairmen and elected President, Vice-President, General Secretary and Additional Secretary with of help last semester officers.

Section 6

Governing Committee Chairmen will be chosen from the faculty by the Head of the Department of Civil Engineering.

Article VII: Meetings

Section 1

This Governing committee of this organization shall meet no fewer than two times during a semester but as per schedule they will meet once in every three week. The meetings are mandatory. At the discretion of the Chairmen a member may be excused. Special meetings may be called at the discretion of the Chairmen.

Section 2

This Extended committee of this organization shall meet no fewer than four times during a semester but as per schedule they will meet once in every week. The meetings are mandatory. At the discretion of the President a member may be excused. Special meetings may be called at the discretion of the President.

Section 3

A. Attendance at the Student Organization meetings shall be mandatory for all officers, executive members and members.

B. A substitute shall be appointed if absence is unavoidable by an officer, executive members and member. at this organization.

Article VIII: Quorum

Section 1

A quorum for a meeting shall consist of two-thirds of the members.

Article IX: Order of Functions

Section 1

The order of business at meetings shall be:

A. Call to order

B. Reading of the minutes

C. Communications from the president

D. Reports from the committees

E. Old Function

F. New Function

G. Adjournment

Article X. Parliamentary Authority

Section 1

All meetings of this organization shall be conducted according to Parliamentary Law, where the rules apply and are not in conflict with Rules and Regulations.

Article XI. Voting

Section 1

 A two-thirds vote of those voting shall be required to carry a measure.

Article XII. Governing Committee

Section 1